Getting Started with ReadCube Papers Enterprise

ReadCube Papers Enterprise brings collaborative literature tools to you and your research group. Full of time-saving features like private team libraries, secure cloud storage and shared annotations, ReadCube Papers for Enterprise helps your research group forget frustration and focus on discovery.

Here you will find everything you need to get started! 

Joining Your Enterprise's Account

Step 1: When your enterprise's administrator adds you to the account, you will receive an invitation to your ReadCube Papers library via email.

Step 2: Click the link to complete your registration - you will then be redirected to the ReadCube Papers Web Library. For those who already created an account - you will be linked to the Web Library directly.

Getting Familiar with ReadCube Papers

ReadCube Papers for Enterprise is available via the Web and Mobile apps. Development is underway for integration of shared folders into ReadCube Papers Desktop app for 2019.

To access your library - just go to (or just to if you are already logged in - we will redirect you to the right place!)

Highlights of ReadCube Papers Enterprise Library:

  • Fully searchable libraries with automatic meta-data matching
  • Search your company library for available papers
  • Create small shared libraries where you can share references and PDFs with other group members securely
  • Add articles from your personal library to your shared library and vice versa
  • Easily import new articles using the ReadCube Papers Chrome Extension directly into your personal/shared libraries
  • Read full-text articles shared with you in the Enhanced PDF format
  • Capture and retain shared knowledge across your company through shared article annotations
  • Create lists under shared libraries to organize your library, or add searchable Keywords
  • Cite in Word using SmartCite

Importing Articles into Your Enterprise Library

You can import articles into ReadCube Papers by simply dragging and dropping PDFs into the ReadCube Papers Web app window or selecting the "Add" option next to the search bar. 

You can find instructions on how to import your library from other reference managers here.

Please note that your first import will take about 3-5 seconds per PDF, so if you have a really large library, try importing in batches or leaving overnight.

Searching within your ReadCube Papers Library

There are multiple ways to search your enterprise library.

  1. Search through all the folders you are shared on
  2. Within Library via top Search bar (searches the contents of this particular library only)
  3. Browsing library by scrolling

Search supports basic Boolean commands:

AND > cell AND death > results must contain keywords "cell" and "death"

NOT > cell NOT death > results must contain keyword "cell" but should exclude "death"

OR > cell OR death > results must contain keyword "cell" or the keyword "death." They both don't need to be present.

" " > "am edwards" 

Wildcard (*) > eg. cell* > produces results with keywords including: cell, cells, cellular, cellulite...

Viewing an Article in Enterprise Library via Enhanced PDF Reader:

By simply double-clicking any of the shared articles with a paperclip icon a copy of the Enhanced PDF will open in a new tab.

How to Create a Shared Library

Go to the + icon button next to Shared Libraries and click to view options to invite your enterprise members and set their permissions. 

Once the library is created, click on the Gear icon button to create a list and add sub-lists.

Creating Shareable Notes:

You can share annotations either on the abstract page for quick viewing from your library of the right hand panel or directly on the PDF. When on the PDF selecting text will bring up highlighting options or ability to "Add Note."

Adding Keywords:

You can add Keywords by adding "#" before a keyword (i.e. #grant #projectalpha).  Each keyword will be added to an auto-generated list in the shared library and can be used as a search term. Users can also select papers from their library and drag them onto existing keywords to add keyword in bulk.

Keywords are designed to be unique for personal and shared library (ie. you can keep different keyword libraries for different collections.)

Built-In Search:

Within the app, you can search the ReadCube Papers database home to over 80 million articles. Use boolean search terms or click to expand search menu to add filters to narrow down your search by filters like: year, author, journal, article title. 

ReadCube Papers is also built into Dimensions, the new scholarly search engine with full-text search.

Web Importer:

Another way to import papers into your library is using the ReadCube Papers's Web Importer.

Once you've installed the extension, you can search for papers as you normally would on PubMed, Google Scholar and journal websites - the extension allows you to add those references, and import PDFs (where applicable) directly to your personal or shared library. 

When you open any of your ReadCube Paper apps, your imported articles will immediately be synced and be available for reading.

Recommendation Engine:

ReadCube Papers offers personalized article recommendations based on the papers you already have in your library as well as your recent activity. This is described by ReadCube Papers users as the "what you've missed list" because it creates a unique filter which goes through all the newly published papers and then removes all of the articles you've already seen, leaving the articles that are completely new to you.

You can select how far back your recommendations go by changing the time period in the drop-down box at the top of the page and even view recommendations on lists you've created.

ReadCube Papers Mobile:

ReadCube Papers' free mobile apps are available for iOS, Android and Kindle. Our top-rated apps include much of the same functionality as ReadCube Papers Web app and enables you to access your literature on-the-go.

Features Include:

  • Integration with institutional proxy
  • Database search engine including PubMed, Google Scholar and ReadCube Papers
  • Search Engines
  • Personalized Recommendations
  • Customizable lists
  • Annotation tools including Notes and Highlights
  • Emailing article references
  • Read-only Team viewing of shared folders

Other Resources

Access Web library:

Download iOS: ReadCube iOS

Download Android: ReadCube Kindle

Bootcamp Training Video:


Desktop apps for Mac/Windows coming in 2019.

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