Getting Started with ReadCube for Teams

ReadCube Teams brings collaborative literature tools to you and your research group. Full of time-saving features like private team libraries, secure cloud storage and shared annotations, ReadCube for teams helps your research group forget frustration and focus on discovery.

Here you will find everything you need to get started! 

Joining Your Team's Account

Step 1: When your Team's administrator adds you to the account, you will receive an invitation via email that looks like this:

Step 2Click the link to complete your registration - you will then be redirected to the ReadCube Web Library. For those who already created an account - you will be linked to the Web Library directly.

If you don't receive an email contact your administrator or account manager at:

Getting Familiar with ReadCube

ReadCube for Teams is available via the Web and Mobile apps. Development is underway for integration of Team folders into ReadCube's Desktop apps for end of summer 2018.

To access your Team library - just go to (or just to if you are already logged in - we will redirect you to the right place!)

Highlights of Team Library:

  • Fully searchable libraries with automatic meta-data matching
  • Search your company library for available papers
  • Create small shared team libraries where you can share references and PDFs with other group members securely
  • Add articles from your personal library to your shared team library and vice versa
  • Easily import new articles using the ReadCube Chrome Extension directly into your personal/team libraries
  • Read full-text articles shared with you in the Enhanced PDF format
  • Capture and retain shared knowledge across your company through shared article annotations
  • Create lists under shared libraries to organize your library, or add searchable tags

Importing Articles into Your Team Library

You can import articles into ReadCube by simply dragging and dropping PDF into the ReadCube Web app window or selecting the "import" option from the top right corner. 

You can find instructions on how to import your library from other reference managers here.

Please note that your first import will take about 3-5 seconds per PDF, so if you have a really large library, try importing in batches or leaving overnight.

Searching Your Team Library

There are multiple ways to search your team library.

  1. Search through all the folders you are shared on
  2. Within Library via top Search bar (searches the contents of this particular library only)
  3. Browsing library by scrolling

Search supports basic Boolean commands:

AND > cell AND death > results must contain keywords "cell" and "death"

NOT > cell NOT death > results must contain keyword "cell" but should exclude "death"

OR > cell OR death > results must contain keyword "cell" or the keyword "death." They both don't need to be present.

" " > "am edwards" 

Wildcard (*) > eg. cell* > produces results with keywords including: cell, cells, cellular, cellulite...

Viewing an Article in Team Library via Enhanced PDF Reader:

By simply double-clicking any of the shared articles with a cloud icon a copy of the Enhanced PDF will open in a new tab.

How to Create a Shared Library

Go to the + icon button at the bottom left of the page and click to view options to create a library, like a parent folder, or create a list, like a sub-folder.

Creating Shareable Notes:

You can share annotations either on the abstract page for quick viewing from your library view bottom of the right hand panel or directly on the PDF. When on the PDF selecting text will bring up highlighting options or ability to "Add Note."

Adding Tags:

You can add hashtags by adding "#" before a keyword (i.e. #grant #projectalpha). Each tag will be added to an auto-generated list in a Team library and can be used as a search term. 

Tags are designed to be customizable for each shared library. 

Built-In Search:

ReadCube is also built into Dimensions, the new scholarly search engine with full-text search.

Web Importer:

With ReadCube's Web Importer, you can seamlessly import articles directly from your web browser into your ReadCube cloud library.

Once you've installed the extension, you can search for papers as you normally would on PubMed, Google Scholar and journal websites - the extension allows you to add those references, and import PDFs (where applicable) directly to your personal or Team library. 

When you open any of your ReadCube apps, your imported articles will immediately be synced and be available for reading.

Recommendation Engine:

ReadCube offers personalized article recommendations based on the papers you already have in your library as well as your recent activity. This is described by ReadCube users as the "what you've missed list" because it creates a unique filter which goes through all the newly published papers and then removes all of the articles you've already seen, leaving with the articles that are completely new to you.

You can select how far back your recommendations go by changing the time period in the drop-down box at the top of the page and even view recommendations on lists you've created.

ReadCube Mobile:

ReadCube's free mobile apps are available for iOS, Android and Kindle. Our top-rated apps include much of the same functionality as ReadCube's Web app and enables you to access your literature on-the-go.

Features Include:

  • Integration with institutional proxy
  • Database search engine including PubMed, Google Scholar and ReadCube
  • Search Engines
  • Personalized Recommendations
  • Customizable lists
  • Annotation tools including Notes and Highlights
  • Emailing article references
  • Read-only Team viewing of shared folders

Other Resources

Download Desktop: ReadCube Desktop

(note that Teams folders are not available in Desktop yet, but your personal library will sync to the desktop)

Download iOS: ReadCube iOS

Download Android: ReadCube Kindle

Download Kindle: ReadCube Kindle

Bootcamp Training Video:


Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.